{"id":117,"date":"2020-05-18T15:56:45","date_gmt":"2020-05-18T15:56:45","guid":{"rendered":"http:\/\/www.ernestgordonrecruitment.com\/data-protection-procedure"},"modified":"2023-03-29T14:28:43","modified_gmt":"2023-03-29T14:28:43","slug":"data-protection-procedure","status":"publish","type":"page","link":"https:\/\/www.ernestgordonrecruitment.com\/legal\/data-protection-procedure\/","title":{"rendered":"Data Protection Procedure"},"content":{"rendered":"\n
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Data Protection Procedure<\/h1>\n\n\n\n

Date:<\/strong> 29th March 2023<\/p>\n\n\n\n

Contents table:<\/strong><\/p>\n\n\n\n

Introduction<\/a>
Definitions<\/a>
Data processing under the Data Protection Laws<\/a>
Information security<\/a>
Rights of the individual<\/a>
– The right to be informed
– The right to access (\u2018subject access request\u2019)
– The right to rectification
– The right to erasure (\u2018the right to be forgotten\u2019)
– The right to restrict processing<\/em>
– The right to data portability
– The right to object to processing<\/em>
– Automated decision making processes
– The right to withdraw consent<\/em>
– Timing and information to be provided to the individual
– Charges
Personal data breaches<\/a>
Record keeping<\/a>
Complaints<\/a>
Annex A<\/a><\/p>\n\n\n\n

<\/div>\n\n\n\n

Introduction<\/h3>\n\n\n\n

All organisations that process personal data<\/em> are required to comply with data protection legislation.\u00a0 This includes in particular the Data Protection Act 1998 (or its successor) and the EU General Data Protection Regulation (together the \u2018Data Protection Laws\u2019).\u00a0 The Data Protection Laws give individuals certain rights over their personal data<\/em> whilst imposing certain obligations on the organisations that process their data.<\/p>\n\n\n\n

As a recruitment business the Company collects and processes both personal data<\/em> and sensitive personal data<\/em>. It is required to do so to comply with other legislation. It is also required to keep this data for different periods depending on the nature of the data.  <\/p>\n\n\n\n

This policy sets out the Company\u2019s procedures for implementing the Data Protection Laws. It should be read in conjunction with the REC\u2019s model Data Protection Policy.<\/p>\n\n\n\n

Definitions<\/h3>\n\n\n\n

In this policy the following terms have the following meanings:<\/p>\n\n\n\n

\u2018consent<\/em>\u2019 <\/strong>
means any freely given, specific, informed and unambiguous indication of an individual\u2019s wishes by which he or she, by a statement or by a clear affirmative action, signifies agreement to the processing<\/em> of persona data relating to him or her;<\/p>\n\n\n\n

\u2018data controller<\/em>\u2019<\/strong>
means an individual or organisation which, alone or jointly with others, determines the purposes and means of the processing<\/em> of personal data<\/em>;<\/p>\n\n\n\n

\u2018data processor<\/em>\u2019<\/strong>
means an individual or organisation which processes personal data<\/em> on behalf of the data controller<\/em>;<\/p>\n\n\n\n

\u2018personal data<\/em>\u2019\u2020<\/strong>
means any information relating to an individual who can be identified, such as by a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.<\/p>\n\n\n\n

\u2018personal data breach<\/em>\u2019<\/strong>
means a breach of security leading to the accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to, personal data<\/em>;<\/p>\n\n\n\n

\u2018processing<\/em>\u2019<\/strong>
means any operation or set of operations performed on personal data<\/em>, such as collection, recording, organisation, structuring, storage (including archiving), adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.<\/p>\n\n\n\n

\u2018profiling<\/em>\u2019<\/strong>
means any form of automated processing<\/em> of personal data<\/em> consisting of the use of personal data<\/em> to evaluate certain personal aspects relating to an individual, in particular to analyse or predict aspects concerning that natural person\u2019s performance at work, economic situation, health, personal preferences, interests, reliability, behaviour, location or movements;<\/p>\n\n\n\n

\u2018pseudonymisation<\/em>\u2019<\/strong>
means the processing<\/em> of personal data<\/em> in such a manner that the personal data<\/em> can no longer be attributed to an individual without the use of additional information, provided that such additional information is kept separately and is subject to technical and organisational measures to ensure that the personal data<\/em> are not attributed to an identified or identifiable individual;<\/p>\n\n\n\n

\u2018sensitive personal data<\/em>\u2019<\/strong>*
means personal data<\/em> revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership, and the processing<\/em> of genetic data, biometric data, data concerning health, an individual\u2019s sex life or sexual orientation and an individual\u2019s criminal convictions. [Note 1]<\/p>\n\n\n\n

\u2018supervisory authority<\/em>\u2019<\/strong>
means an independent public authority which is responsible for monitoring the application of data protection. In the UK the supervisory authority<\/em> is the Information Commissioner\u2019s Office (ICO).<\/p>\n\n\n\n

\u2018the Commissioner\u2019<\/em>:<\/strong> means the Information Commissioner<\/a>. The Information Commissioner\u2019s Office<\/a> is the UK’s independent body set up to uphold information rights.<\/p>\n\n\n\n

\u2020<\/strong>\u00a0For the purposes of this procedure we have used the term \u2018individual\u2019 to mean \u2018data subject<\/em>\u2019.<\/p>\n\n\n\n

* For the purposes of this policy we use the term \u2018personal data\u2019 to include \u2018sensitive personal data\u2019 except where we need to refer to sensitive personal data specifically.<\/em><\/p>\n\n\n\n

All of these definitions are italicised throughout this policy to remind the reader that they are defined terms.<\/strong><\/p>\n\n\n\n

Data processing under the Data Protection<\/h3>\n\n\n\n

The Company processes personal data<\/em> in relation to its own staff, work-seekers and individual client contacts and is a data controller<\/em> for the purposes of the Data Protection Laws. The Company has registered with the ICO and its registration number is ZA302374<\/p>\n\n\n\n

The Company may hold personal data<\/em> on individuals for the following purposes:<\/p>\n\n\n\n